How long we keep your data and why
The following table sets out our standard retention periods for each category of data we process:
| Data Category | Retention Period | Legal Basis |
|---|---|---|
| Active player profile (name, age group, club, playing hand, rankings) |
While client is active in the coaching programme | Consent / Contract performance |
| Inactive player profile | 2 years after programme end | Legitimate interest (re-enrolment) |
| Match video footage | 2 years after the coaching session | Consent |
| Coaching session records (dates, focus areas, coach notes) |
2 years after programme end | Consent / Contract performance |
| Performance statistics (match stats, charts, reports) |
While client is active; anonymised aggregates retained indefinitely | Consent; Legitimate interest (anonymised data) |
| Parental consent forms | 7 years after programme end | Legal obligation (record-keeping) |
| Contact enquiries | 2 years | Legitimate interest |
| Payment records | 6 years | Legal requirement (tax/accounting) |
| Newsletter subscriptions | Until unsubscribed | Consent |
Where you or a parent/guardian has given separate consent, personal data may be retained in irreversibly anonymised form after the retention period above. Anonymised data (as defined under GDPR Recital 26) is no longer personal data and may be retained indefinitely for squad-level statistics, benchmarking, and coaching research.
You may request deletion of your data at any time before the retention period expires. To make an erasure request, contact kieran@signaltennis.com. We will process your request within one calendar month as required by GDPR.
Please note:
This retention policy is reviewed annually. Changes will be posted on this page with an updated date.